Conference Dashboard
Enabling global event organizers to manage complex activities with a central dashboard.
Imagine juggling 50+ sessions, speakers and deadlines with no way to make sense of it all.
Outlook or Google Calendar are fine for meetings. But public sector programs often run across multiple departments, with parallel activities, scattered details, and unclear ownership creating gaps in alignment.
The Conference Activity Dashboard was built to make large-scale planning possible with structured categorization that made complexity visible.
ROLE
Senior UX Designer
Industry
Public Sector
Duration
1 week
cross-functional team
Consultant and developer
Impact
Centralized scattered planning tools into one dashboard.
Designed for desktop, mobile, and tablet, ensuring seamless access for all users.
Process - from calendar to dashboard
The design went through multiple iterations, each tackling how to balance detail with the bigger picture. Two pivotal explorations shaped the final outcome.
Note: Certain details and visuals have been anonymized or excluded to respect NDA.
Iteration 1 — Calendar-style grid
An early version resembled a traditional calendar, filling each day with activities.
It looked familiar, but feedback made the flaw clear: the bigger picture was missing. Monthly workload, categories, and ownership got lost in the daily clutter.
Traditional calendar view: detailed but cluttered.
Iteration 2 — Monthly summaries with categories
The design shifted to a monthly, high-level view of scheduled and new activities by category. This hierarchy filled the gap, allowing teams to see workload at a glance and dive into details only when needed.
Monthly summary view: clear, structured, and scalable.
Reflection and future opportunities
Clarity came from hierarchy: putting summaries first, then categories, then details so that the users orient themselves quickly without losing access to deeper information.
Future opportunities
Explore integration with Outlook/Google Calendar for hybrid workflows.
Enable bulk editing and imports to reduce manual updates.
Want the full story?
There’s more behind the scenes, let’s chat.